About Us:

Grand Columbia Limited is a leading player in commercial real estate and property management, committed to creating sustainable, vibrant spaces. We value local talent and are proud to contribute to PNG’s growth and community wellbeing.

Position Summary

The Property Administration Officer is responsible for ensuring the smooth operation, compliance, and security of company properties. This role requires meticulous attention to detail in tracking fire safety compliance, genset inspections, maintenance schedules, and coordinating property-related meetings. The officer will also manage materials requests, oversee CCTV operations, and ensure all property administration functions align with organizational standards.

Key Responsibilities

Compliance & Safety

• Monitor and maintain fire compliance records, ensuring timely inspections and certifications.
• Track genset (generator set) inspections, servicing schedules, and maintain accurate documentation.
• Ensure adherence to occupational health and safety standards across property facilities.

Maintenance & Scheduling

• Monitor property maintenance schedules.
• Track completion of maintenance tasks and escalate delays or issues to management.
• Coordinate with service providers for timely inspections and repairs.

Security & Surveillance

• Oversee property security measures, including CCTV monitoring and reporting.
• Coordinate with security teams to address incidents and maintain a safe environment.
• Prepare reports on security concerns and recommend improvements.

Administration & Coordination

• Prepare and process Materials Request Forms (MRFs) for property-related needs/schedules.
• Organize and document property-related meetings, ensuring clear communication of outcomes.
• Maintain accurate records of property assets, inspections, and compliance reports.

Skills & Competencies

• Strong organizational and scheduling skills with attention to detail.
• Knowledge of fire safety regulations and compliance requirements.
• Familiarity with genset operations, inspections, and servicing.
• Proficiency in preparing administrative documents (MRFs, reports, schedules).
• Ability to manage CCTV systems and coordinate with security personnel.
• Excellent communication and reporting skills.
• Problem-solving mindset with proactive follow-up on maintenance and compliance issues.

Qualifications

• Diploma or Bachelor’s degree in Administration, Property Management, or related field.
• Experience in property administration, facilities management, or compliance monitoring.
• Technical knowledge of safety systems, gensets, and CCTV operations is an advantage.
• Knowledge in preparing reports