Job Title: Transport Scheduler

Department: Transport - Main Operations

Reports To: Transport Manager

Direct Reports: Transport Coordinators / Drivers

Location: Port Moresby

1. Role Purpose

• The Transport Scheduler is responsible for the planning of daily transport jobs, including fleet and driver allocations, leading the day-to-day execution of the transport operations, ensuring service reliability, safety compliance, fleet efficiency, and team performance.

2. Key Responsibilities
3. Operational Leadership

• Lead daily pre-start briefings and end-of-shift debriefs.
• Ensure coordinators execute the daily transport plan and follow SOPs.
• Communicate the daily transport plan, oversee timely fleet dispatch, including run sheets and accompanying delivery dockets.
• Distribute regular progress reporting.
• Plan backloads, resolve delays and disruptions, and communicate any adjustments and additional jobs to the daily transport plan.

1. People Leadership

• Supervise and coach coordinators and drivers.
• Oversee rosters, breaks, and attendance.
• Address behaviour and performance issues fairly.

1. Safety, Compliance & Risk

• Manage driver fatigue, licensing, and fleet assignment compliance.
• Verify pre-starts, defects, and equipment readiness.
• Respond to breakdowns, accidents, and weather issues.
• Lead incident reporting and investigations.
• Check weights, dimensions, load restraints, fleet – load suitability and site requirements.

1. Customer & Stakeholder Management

• Act as escalation point for customer transport operational issues.
• Communicate delays, and recovery plans.
• Collaborate with transport coordinators, drivers, transport administrators and port wharf teams, customs and freight forwarding, HSE and compliance, workshop teams and port terminals / wharfs.

1. Performance, Reporting & Continuous Improvement

• Drive KPIs including OTD, utilisation, and data quality.
• Identify root causes and drive improvement actions.
• Ensure accurate data entry by transport coordinators.

3. Key Performance Indicators (KPIs)

• Gate-out time, On-Time Delivery and schedule adherence.
• Fleet utilization (trips per day) and empty kilometer reduction.
• Overtime control and additional charges (detention).
• Customer complaint rate.
• Safety compliance and driver adherence to safety protocols.
• Data accuracy and timely submission daily (Runsheets, PODs / EIR’s, delivery dockets and accompanying incvoices)
• Incident rate and close-out timeliness.
• Team performance and coaching outcomes.

4. Skills & Competencies

Technical Skills

• Knowledge of scheduling, routing and dispatching.
• Proficiency with telematics systems.
• Understanding of fatigue, mass, and load restraint rules.
• Ability to interpret and act on KPIs.

Behavioural Skills

• Good leadership, collaborative and good clear communication.
• Calm under pressure, decisive, detail focus, disciplined and organized.
• High integrity and safety focus.
• Pro-active, problem-solver with strong accountability and customer service-delivery focus.

5. Qualifications & Experience

• 3 - 5 years in transport operations.
• 1 - 2 years supervisory experience.
• Knowledge of local road transport network and customer sites.
• Certificate/Diploma in Transport, Logistics or Business advantageous.

6. Working Conditions

• Fast-paced operational environment.
• Early/late hours, weekend and public holiday work as required.
• Office and yard interaction, driver briefings and occasional site visits.

This position is available for immediate start. If this sounds like you, please submit your application to [email protected]; [email protected]

Please note that ONLY shortlisted candidate will be contacted for interview.

Do not apply if you dont meet above requiremetns as those applicants will be ignored.