THE PAPUA NEW GUINEA UNIVERSITY OF TECHNOLOGY

The Papua New Guinea University of Technology is one of the leading innovative, entrepreneurial, and student-centred universities, contributing to a knowledge-based society in PNG and the South Pacific. The University’s general mission is to Develop and offer Teaching, Research and Community Service of High Standard; Engendering Critical Evaluation and Application of Science and Technology for Papua New Guinea and the South Pacific.

The University community is made up by Academic, non – Academic and Students. PNG Unitech is now inviting suitably qualified candidates for the following position within the University’s Department of Open & Distance Learning (DODL):

Assistant Registrar – Administrative Support

Reporting to the HOD of the Department of Open & Distance Learning, the successful candidate will be responsible for managing student registration services and providing oversight to the admissions and transcript delivery process, and for maintenance of the computerized student database, including data entry, data tables maintenance and student module training.

The role will have the following responsibilities:

• Liaise with the University’s Information Officer and Staff Office on matters of mutual interest – particularly the co-ordination of recruitment, admissions, publications, and course programs for advertisements
• Liaise with Academic and Administrative Departments and Study Centres to ensure that the admission policies and procedures, workplace policies and procedures are implemented appropriately and recommend changes where necessary
• Ensuring that data collected at registration are recorded safely and disseminated accurately ensuring that its safety and confidentiality are maintained through computerized Data Management System.
• Direct, monitor and supervise on a day-to-day basis the work of administrative and support staff allocated to the department.
• Draw up the Annual DODL Academic Calendar with principal dates of Unitech activities for all Study Centres.
• Manage all communications between customers and departments to ensure that Performance Enhancement Training seasons and conference Plans developed are well executed on time.
• Act as an Executive Officer to DODL Committees as requested by the Registrar and HOD
• Oversees the maintenance of the department’s online presence, including web pages and forms; compiles handbooks, catalogues, and registration materials.
• Perform any other duties assigned by the HOD and the Registrar.

Job requirements:

• Bachelor’s Degree from a recognised institution of higher learning, preferably in Education, Business Administration, Management or any other related field
• 5+ years of experience in a similar role
• Candidate should demonstrate management and administrative ability
• Highly organized and able to work independently
• Cognizance of the emerging technological wave in the world of academia
• Good at building successful partnerships with community agencies, and legislative bodies

The successful candidate must be mature, able to meet deadlines, work under pressure, have friendly manners, cooperative and able to develop and maintain a good relationship with staff and clients at all levels and willing to learn from others and ability to adopt best practices.

SALARY:

Assistant Registrar I/II (Students) PGK39, 689 – PGK55, 514 per annum.

Domestic market Allowance PGK1,800 – PGK6, 800 per annum

(Level of appointment depends upon qualification and experience)

Application Procedure:

Detailed application with updated curriculum vitae including certified copies of qualifications, names and addresses preferably email addresses and phone numbers of three (3) current referees including one from past/present employer, should be sent to:

The Registrar

PNG University of Technology

Private Mail Bag

LAE, 411

Morobe Province

Applicants are encouraged to email all applications in one pdf file to recruitment@pnguot.ac.pg with an indication of their earliest availability to take up the appointment.

PLEASE NOTE:

• Deadline for all applications is on Friday, 31^st March 2023
• ONLY SHORTLISTED APPLICATIONS WILL BE CONTACTED.