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CLERK OF PARLIAMENT

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Autonomous Region of Bougainville, Papua New Guinea

Government, Management

#14295

23rd June 2022

www.pngworkforce.com


CLERK OF PARLIAMENT

Position

Clerk of Parliament

Occupant

Vacant

Department

Bougainville House of Representatives

Location

Buka, ARoB

Classification

BEX 2

Approved

June 2005

Position purpose

  • Provide authoritative, impartial and professional advice on matters relating to the parliamentary practice and procedures to the Speaker, Ministers and Members. The Clerk of Parliaments sits for a significant proportion of each day in the Chamber of the House, and keeps a supervisory watch over its proceedings. He calls on the business of the House and participates in certain ceremonial occasions.
  • The Clerk is responsible for maintaining the authentic records of proceedings of the House, Gazettes, books, Bills, and any other documents laid before the House, and signs or endorses all orders and official communications of the House. He is also responsible for preparing the texts of Acts of Parliament and for endorsing the proper copies of Bills and Acts.
  • Provide leadership to the other officers of the Parliamentary Service as the Head of the Parliamentary Service, and to ensure the successful management of and administration of the Service’s operations and functions, including support for the work of various Committees of the House.
  • Responsible for the day-day administration of the House of Representatives, including the safety and secure. Prepare annual estimates of expenditure required for the operation of the House of Representatives and the Parliamentary Service, and manage the funds appropriated for that purpose. The Clerk reports to the Parliamentary Service Commission, PSC, on funding entitlements for parliamentary purpose. The Clerk performs the duty of the Secretary of the PSC and manages the Precinct of Parliament on behalf of the Speaker;
  • Maintain a good working relationship between the Bougainville House of Representatives and the PNG National Parliament, as well as managing other inter-parliamentary relationships activities, for the benefit of the House of Representatives. The Clerk is also the Secretary of the Commonwealth Parliamentary Association(CPA) Bougainville Branch. The Clerk attends annual Presiding Officers and Clerks’ Conference, and other CPA sanctioned inter parliamentary meetings;
  • Promoting public knowledge and awareness on the parliamentary process and the role of the House of Representatives in furthering peace, unity and democracy in the Autonomous Region of Bougainville and Papua New Guinea.
  • Chairman of the Parliamentary Service Independence Support Team, and Parliamentary Service Senior Management Team

KEY RELATIONSHIPS

Government and Legislature:

  • The Speaker and other members of the Bougainville House of Representatives
  • Ministers of the ABG
  • Chairman’s of Parliamentary Committees
  • Secretary to the Bougainville Executive Council
  • Bougainville Members of the National Parliament
  • Commonwealth Parliamentary Association
  • Development partners

Administration (Bougainville and National Governments):

  • Chief Secretary and Head of the Bougainville Public Service
  • Other Departmental Heads of the Bougainville Public Service
  • Heads of other Bougainville Government Services
  • National Coordination Office for Bougainville Affairs (NCOBA)
  • Departments of the National Public Service
  • Other Government agencies

Community and the public:

  • Faith-based and civil society organisations, business organisations, the private sector and academia
  • Bougainvilleans outside of Bougainville
  • All media
  • The general public

PERFORMANCE PROFILE

Accountabilities

The Clerk reports and assists the Speaker of the Bougainville House of Representatives through:

  • provision of authoritative, impartial and professional advice; and
  • maintaining the authentic records of proceedings of the House, Gazettes, books, Bills, and any
  • other documents laid before the House, and signs or endorses all orders and official communications of the House. He is also responsible for preparing the texts of Acts of Parliament and for endorsing the proper copies of Bills and Acts.
  • Provide leadership to the other officers of the Parliamentary Service as the Head of the Parliamentary Service, and to ensure the successful management of and administration of the Service’s operations and functions, including support for the work of various Committees of the House
  • Responsible for the day-day administration of the House of Representatives, including the safety and secure. Prepare annual estimates of expenditure required for the operation.
  • Maintain a good working relationship between the Bougainville House of Representatives and the PNG National Parliament, as well as managing other inter-parliamentary relationships activities, for the benefit of the House of Representatives. The Clerk is also the Secretary of the Commonwealth Parliamentary Association(CPA) Bougainville Branch. The Clerk attends annual Presiding Officers and Clerks’ Conference, and other CPA sanctioned inter parliamentary meetings;
  • Promoting public knowledge and awareness on the parliamentary process and the role of the House of Representatives in furthering peace, unity and democracy in the Autonomous Region of Bougainville and Papua New Guinea.
  • Chairman of the Parliamentary Service Independence Support Team, and Parliamentary Service Senior Management Team
  • Informing and Consulting with the Speaker of the House of Representatives on all matters concerning the ABG House of Representatives.

The Clerk of the House of Representatives is a constitutional Office Holder and is also responsible to the Bougainville Senior Appointment Committee in accordance with:

  • Section 78(1) of the Bougainville Constitution; and
  • The Bougainville Senior Appointments Act 2014

Critical areas of success

The performance of the Clerk of Parliament will be assessed against the following outcomes:

  • the ABG House of Representatives has in place, and is implementing, a robust and sustainable House of Representatives that promotes the best use of available resources to meet the political and development aspirations of the people of Bougainville;
  • policies have been developed and programs and services have been delivered that support the Bougainville House of Representatives mandated functions;
  • high quality, pro-active policy advice and support has been provided to the Speaker of the Bougainville House of Representatives;
  • the service delivery capability within the House of Representatives has been strengthened, focusing resources on areas where they can be most effective in terms of delivering:

o high quality policy advice to Government;

o efficient provision of services related to its core functions;

o high-level customer service directed at meeting the needs of all its clients;

  • the ABG's policy objectives are being implemented in accordance with the House of Representatives Corporate Plan;
  • leadership has been provided to lift and maintain the productivity of the Bougainville House of Representatives;
  • such other outcomes as may be specified in the officer's annual performance agreement.

Appointment

The Clerk of Parliament is appointed by the Bougainville Senior Appointments Committee, in accordance with the Constitution and the Bougainville Senior Appointments Act 2014. The conditions of employment for the Clerk of Parliament will be set out in the written offer of appointment from the Bougainville Senior Appointments Committee.

A person appointed as Clerk of Parliament holds office for 5 years from the date of appointment, or until the person:

(a) resigns; or

(b) reaches the age of 65 years; or

(c) ceases to be qualified for appointment as Clerk of Parliament; or

(d) is removed from office under Section 37 of the Bougainville Senior Appointments Act.

While holding office, the Clerk of Parliament must not:

(a) engage, either directly or indirectly, in the management or control of a corporation or other body carrying on a business for profit.

A person appointed as Clerk of Parliament is eligible for reappointment at the conclusion of the person’s term of office, as long as the person remains qualified for appointment.

Position specific requirements and competencies

The Clerk of Parliament will need to be skilled in the following competencies:

Communications and Negotiations

The Clerk must be able to communicate with leaders and senior officers in both Governments and with community members individually and collectively. He or she will be able to negotiate and advocate for the Government’s position without fear or favour. Negotiations will be handled professionally without emotion.

Oratory Skills

The Clerk must be able also to address public gathering, both on Bougainville and externally. He or she must be able to deliver key messages on Post Referendum Independence Consultation and other mandated functions of the House and/or; any decisions as directed by the Bougainville Executive Council in its sittings. The Clerk must also be able to intercede in conflict situations, using high level oratory and mediation skills.

Skills in Security

The Clerk must also have basic knowledge of security matters. He or she leads a Department that deals with extremely sensitive matters. The Clerk must be able to identify security risks and manage the operations of the House in a way to avoid unnecessary risks to the Government and the people of Bougainville, and to the maintenance of community harmony.

Courage

The Clerk must be able to be counted on by the Speaker and related authority when times are tough. He or she cannot shirk personal responsibility. Anticipating potential conflicts, he or she will look for common ground; resolving differences equitably and calmly. The Clerk must be willing to take the lead in resolving issues; giving independent, sound advice based upon law, technical standards and good practice. An ability to read situations and people accurately is essential.

Energy and drive

The Clerk will work consistently, demonstrating energy and drive for better results. He or she will not give up in the face of resistance or setbacks, however he or she must also be willing to adapt the approach, if necessary to achieve the desired result.

Personal and interpersonal skills

Effective Senior Office Holders know themselves well, are open to criticism and seek feedback. The Clerk will learn from mistakes and strive constantly to develop himself or herself. Seeking advice from the Speaker, the Clerk should be counted on to remain calm and hold things together in tough times. The Clerk should not be prone to defensiveness, frustration, nor easily knocked-off balance.

In his or her dealings, the Clerk will be a good listener and will easily establish rapport with others. Maintaining constructive external and internal relationships is a key function of the position.

A key role of the Clerk will be to create a climate within the House of Representatives in which people feel motivated to do their best, where people like working for and with the Clerk. The Clerk is required to meet the expectations and requirements of the Speaker, the Ministers and Chief Secretary and act consistently with those expectations and requirements in mind.

Acting with honour and integrity

The Clerk will adhere to the highest standards of integrity and ethical conduct observing the Ombudsman Leadership Code of Conduct and Ethical Behavior of the Bougainville Public Service and the ABG, during both good and bad times and situations. The Clerk will be a role model for the ethics, values and behaviours set in the Code. The Clerk will deliver on his or her promises and be direct and truthful in dealings with others. He or she will keep confidences and admit mistakes. The Clerk will not misrepresent himself or herself for personal gains. The Clerk will work fulltime in this role and will not maintain any other employment or business.

APPLICANT PROFILE AND SELECTION CRITERIA

The following requirements and competencies will form the selection criteria for this position.

Leadership within the ABG politics and the Public Service

Excellent leadership is essential to ensuring that the House of Representatives, and the Public Service as a whole, can function effectively. As a senior office-holder, the Clerk of Parliament is expected to lead by example. The Clerk of Parliament will work in a spirit of service and strive towards the overall goal of a world-class, professional public service, serving the government of the day and meeting the needs of all Bougainvillean’s directly or indirectly.

Profile

The Clerk of Parliament will be a proven leader, able to demonstrate current experience in a senior managerial position, whether in government or the private sector. To be considered suitable for appointment, an applicant, by providing evidence of skills and career experience, will be able to demonstrate the following qualities:

  • a comprehensive understanding of the Parliamentary services, the Bougainville Peace Agreement and relevant constitutional provisions;
  • executive leadership capability, with an ability to motivate and interact with people at all levels, in order to maximise the quality and contributions of the House of Representatives in delivering practical outcomes;
  • an ability to think strategically and analytically about the highly complex, sensitive and technical issues facing the ABG, and to then translate that thinking into practical effort, directed towards achieving goals within available resources;
  • proven communication skills, accompanied by an ability to develop and maintain effective and positive working relationships with key stakeholders;
  • a reputation for independence, fairness and sound judgment, while maintaining the highest standards of honesty and personal and professional integrity.

Desired experience and qualifications

To be appointed as Clerk of Parliament, a person will:

  • hold a Law degree from a recognised institution;
  • have at least 5 years' experience in public administration,
  • has other sufficient experience and ability to fulfil the duties of the Clerk; and
  • under 60 years of age at the time of appointment; and
  • be a fit and proper person to be appointed to the Autonomous Bougainville Government .

Mandatory matters regarding qualification for appointment

Under Section 25 of the Bougainville Senior Appointments Act 2014, a person is not qualified for appointment as Clerk of Parliament if the person is:

(a) a member of, or a candidate for election to, the House of Representatives, the National Parliament, a Provincial Government, a community government or other local-level government body or authority; or

(b) an office-holder in a registered political party; or

(c) an undischarged bankrupt; or

(d) of unsound mind; or

(e) under sentence of death or imprisonment; or

(f) aged 65 years or older.

Closing date: 23/07/2022

Email all applications to: rpng@airswift.com



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