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Finance Officer

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New Ireland, Papua New Guinea

Accounting / Finance, Non Government Organisations (NGOs)

#20568

10th July 2024

www.pngworkforce.com


Position: Finance Officer

Reports to (Supervisors): Program Manager, Kavieng, with dotted line to Finance Director

Location: Kavieng, New Ireland, Papua New Guinea

Country Program: WCS Papua New Guinea Program

Position Type: Full-Time

Expected travel: If/when needed to field offices or other location

Organization Background:

The Wildlife Conservation Society (WCS) is a US non-profit, tax-exempt, private organization established in 1895 that saves wildlife and wild places by understanding critical issues, crafting science-based solutions, and taking conservation actions that benefit nature and humanity.

WCS Papua New Guinea Overview:

WCS PNG works with local communities and provincial, national and international partners, to sustainably manage and conserve the biodiversity and cultural values of Papua New Guinea’s wildlife and wild places. WCS PNG vision is “Gutpela sindaun, gutpela bus, gutpela solwara” (“Empowered people with healthy forests and seas”).

Job Summary:

To manage the WCS Kavieng office financial management systems, procedures, standards and maintain financial accountability and reporting in a timely manner for activities associated project finance implemented in New Ireland by WCS.This position is also responsible for the overall administrative functions of the field office, in line with WCS PNG policies and procedures.

Major Responsibilities:

  • Ensure effective and efficient resource management and coordinate financial and administrative activities of project at field level compliance with WCS, donor, government policy, procedures and standard requirements.
  • Lead on the completion of regular internal financial processes to maintain accountability and transparency. Identify the field level financial risk and work in team to minimize/mitigate the risk to achieve the objectives.
  • Manage employee related advances and expenses according to WCS PNG policies.
  • Reconcile monthly all balance sheet accounts (payable, receivable, advances, bank and petty cash, prepaid).
  • Complete and send financial reports monthly to the Finance Director.
  • Assist the Project Coordinator to manage the project and assign the monthly expenses accordingly to the donor budget;
  • Work closely with WCS PNG Procurement team to ensure compliance with WCS and donor policies for purchasing.
  • Manage WCS PNG assets in the New Ireland office according to WCS PNG policies.
  • Maintain high confidentiality of documents and information and take adequate measures for safety and security of documents, information and other resources.
  • Oversee general office administration, which may include: office safety and security management, human resource information management, and logistical support for field activities.
  • Provide capacity support to local partners on financial systems management, where appropriate. Ensure regular communication with WCS PNG finance, operations and program staff.

Minimum Requirements:

Education/Credentials

  • A degree in accounting / Business Administration or qualification from a recognized professional accounting body (CA/ACCA)

Experience

  • Requires a minimum of 3 years accounting and administrative management experience
  • Exposure to non-profit sector (NGO, International organisations) is an added advantage

Critical Knowledge, Skills and Abilities

  • Good analytical and problem solving skills
  • Preferably familiar with requirements of different donors.
  • Good knowledge of accounting system.
  • Competent in the use of Microsoft Office such as Word, Excel and PowerPoint etc.
  • Require knowledge of financial systems, internal controls and procedures
  • Able to work and interact with diverse group of people
  • Experience in the most current technologies and products used in the industry.
  • Strong interpersonal skills and emotional intelligence
  • Being a self-starter with drives and initiative and able to work as a team/individual with a positive attitude and open minded
  • Ability to work with less supervision and under pressure
  • Excellent multi-tasking, organized and follow-up skills,
  • Demonstrated work experience providing customer service.

Application process

Please send a CV and letter of interest to akakau@wcs.org with the subject line: Application for Kavieng Finance Officer. Applications accepted until Wednesday 24 July 2024 . Only short-listed candidates will be contacted for interviews.



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