The QED Group LLC dba Q2 Impact (Q2I) is a global boutique consulting firm with more than 25 years of experience providing data-driven and insightful solutions for government clients in close to 100 countries. We are passionate about transforming lives through knowledge-based solutions; leveraging deep expertise in monitoring, evaluation, and learning, we help our clients collect, analyze, visualize, and ultimately use data in more effective ways to sustainably address complex global challenges. Using innovative and evidence-based learning and organizational development approaches, we help our clients use the insights we’ve provided. Our work maximizes results using cutting-edge technologies and innovation, organizational development, and evidence-based decision-making.

Q2I is pleased to implement the five-year (2024-2029) United States Agency for International Development (USAID)-funded Papua New Guinea (PNG) Peace Project. Q2I is dedicated to creating a dynamic peacebuilding paradigm, deeply rooted in the complex terrains of Hela and Morobe provinces. Our methodology is anchored in a data-centric collaborating, learning, and adapting (CLA) approach leveraging real-time data and active stakeholder engagement to tailor adaptability and learning in conflict-sensitive environments. Q2I understands that a cross-sectoral approach to peacebuilding and leveraging local partnerships are key to addressing drivers of fragility including applying lessons learned from locally-led community peacebuilding initiatives driven by women and youth.

Q2I is seeking a dedicated and experienced Grants and Operations Manager, who will play a key role in managing the grant process, ensuring compliance with USAID regulations, and supporting the effective implementation of grant-funded programs. The Grants and Operations Manager will oversee all organizational processes, including logistics, procurement, security, mobilization of staff, office organization, and administrative systems.

PRIMARY RESPONSIBILITIES

• Develop and oversee grants, procurement, and logistics processes and procedures.
• Oversee the full grant lifecycle, from solicitation and selection to closeout, ensuring adherence to USAID rules and regulations. Draft solicitation documentation, including RFAs/APSs, evaluation memos, and selection justifications.
• Manage the selection process during proposal evaluations, negotiating with awardees, and drafting, reviewing, and finalizing the resulting subaward document.
• Monitor grant budgets, track expenditures, and provide financial oversight to ensure funds are utilized efficiently and effectively.
• Provide technical assistance and capacity building support to grant recipients to enhance their understanding of grant compliance and reporting obligations.
• Prepare and submit timely and accurate reports, documenting grant activities, achievements, challenges, and lessons learned.
• Identify potential risks and challenges related to grant implementation and develop mitigation strategies to address them proactively.
• Help design and implement operational policies for achieving project efficiencies.
• Monitor long-term service contracts and ensure vendors are performing as per contract terms.
• Collect approved invoices and prepare payment request forms to be submitted to the finance team for vendor payment processing.
• Support the Director of Finance and Administration (DFA) in developing and managing activity budgets.
• Provide support to the finance team in fulfilling reporting requirements.
• Coordinate maintenance and repairs of office and IT equipment, as well as any maintenance related to office space.
• Work closely with the security vendor to ensure the safety of staff.
• Mentor team members on USAID/Q2I procurement policies and procedures.
• Perform other duties as assigned by the DFA and the Chief of Party.

MINIMUM EDUCATION, EXPERIENCE, SKILLS & QUALIFICATIONS

• Bachelor’s degree in business administration, finance, or other related field.
• Seven years’ relevant experience managing operations and logistics for international development activities.
• Three to five years of experience in grant management, preferably within the context of USAID-funded projects and cooperative agreements.
• Strong knowledge of USAID rules and regulations.
• Demonstrated knowledge and familiarity with Papua New Guinea’s operating environment is preferred.
• Ability to multi-task and adapt quickly to changing priorities.
• Strong organizational skills with a problem-solving attitude.
• Good analytical and strategic thinking skills.
• Excellent written and verbal communication skills in English required.

REPORTING REQUIREMENTS

This position reports to the DFA.

BENEFITS OF JOINING Q2 IMPACT

• A dynamic group of professionals with diverse backgrounds and expertise, committed to delivering high-quality results and making a meaningful impact in communities around the world.
• An opportunity to lead and shape a growing firm that has a solid reputation in the industry and is poised for further expansion.
• A chance to work across development, diplomacy, and defense sectors, with a broad portfolio of projects and clients.
• A supportive and inclusive culture that values innovation, excellence, and collaboration.
• Competitive salary and benefits package, including health, dental, and vision insurance, and paid time off.

Join our team at Q2I, where your talents, expertise, and passion can make a difference. Apply today and become part of a dynamic and growing organization.

WORKING CONDITIONS & REQUIRED EQUIPMENT

The incumbent in this position will work in a professional office environment and will utilize the following equipment when working

• Computer (laptop or desktop)
• Printer/Photocopier/Scanner/Fax
• Telephone
• Other (Specify if any)

The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act. The QED Group, LLC is an Equal Opportunity Employer. Women, Minorities, Veterans, and individuals with disabilities are strongly encouraged to apply. AA/V/D. Reasonable accommodation requests will be considered on a case-by-case basis.

This position description is an overview of the major functions and requirements of this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; the Employee’s Manager may assign other duties as related or as otherwise deemed appropriate and necessary within the general scope, without the need for additional compensation.