TITLE

Programs Coordinator

REPORTING TO

Senior Program Manager

LOCATION

National Capital District

EMPLOYMENT BASIS

1 year

• Respect
• Accountability
• Courage

• Collaboration
• Innovation
• Integrity

JOB DIMENSION

Program Implementation

• Ensure that projects satisfiy minimum criteria defined in WaterAid Guidelines and PNG Government policy, law and regulation, and are implemented in line with contract requirements, budgets and plans.
• Work with Program Officers to prepare and deliver project implementation plans that take into account project/grant requirements, partner engagement and capacity, and good development practice (sustainable, collaborative, empowering, rights based).
• Ensure that WaterAid and donor standards regarding financial management are met by WaterAid staff and partner organisations.
• Request and incorporate support and advice from global WaterAid technical support as needed.
• Ensure timely processing of acquittals and follow up with partners/contractors. Activities are implemented in accordance with the available budget.
• Ensure the Senior Programs Manager is kept informed of activity progress, risks and all relevant issues at all times
• Respond to requests for information promptly and accurately.

Monitoring, Evaluation, Knowledge and Learning

• Monitor and support implementing partners to ensure trainings and other software components is of high standard and consistent with their contractual obligations and plans.
• Ensure that monitoring data is collected, maintained and accurate in line with Monitoring Evaluation and Learning Frameworks and processes.
• Facilitate information gathering activities related to the collection or development of baseline and endline data, case studies and research.
• Support the Senior Program Manager and programs team with collation and compilation of data for timely donor or WaterAid reporting

Equity and Inclusion

• Ensure that WaterAid’s community, school and healthcare facilities (HCFs) WaSH projects are inclusive, by engaging women, girls, people with disabilities and other marginalised groups in design and implementation.
• Build the capacity and understanding of the WaterAid Team on gender, equity and inclusion and on how to ensure that WaterAid programs are inclusive.
• Consult with the Senior Programs Manager and the GEDSI Advisor, communities and consultants on the equity and inclusion aspects of the work and ensure that external stakeholders are sensitive to gender and social inclusion considerations.
• Promote a ‘Do No Harm’ approach amongst WaterAid staff and local partners and ensure that referral pathways are accessible for stakeholders and beneficiaries affected by WaterAid’s work.

Climate Resilience

• Ensure that WaterAid’s community, school and healthcare facilities (HCFs) WaSH projects are resilient to the vulnerabilities from and adverse effects of climate change in design and implementation
• Engage with communities and especially women, girls, people with disabilities and other marginalised groups in community discussions on water resource management (WRM) for WaSH project design and implementation.
• Consult with the WAPNG Senior WaSH Technical Advisor- and technical team to ensure that all WaSH project infrastructure is considerate of climate specificities for project sites.
• Work with programs team, partners and relevant stakeholders to conduct/facilitate climate risk vulnerability assessments (CRVAs)
• Work with WAPNG’s Climate & WaSH Officer to build the capacity and understanding of the WaterAid Team on climate resilience & WaSH

Partner management

• Maintain constructive working relationships with WaterAid’s local partners.
• Facilitate regular meetings with partners to discuss project design and delivery, reflect on progress, identify risks and challenges and jointly propose solutions.
• Coordinate field visits with partners with sensitivity to security and accessibility issues.
• Assist the Senior Program Manager, Director Programs and Director Operations to identify the capacity building needs of partners and prepare plans to address, as appropriate.

Dealing with Complexity and Problems

The role requires engagement with a moderate degree of complexity, due to the need to:

• Coordinate with multiple stakeholders, including formal program partners, as well as community leaders, landowners and government agencies.
• Manage multiple project sites and ensure WaterAid’s program quality standards and processes are adhered to.
• Assist the Senior Programs Manager and Director Operations to oversee project budgets and ensure that risks concerning financial mismanagement and fraud are adequately managed.

Relationships

Internal

• WaterAid PNG
• WaterAid Australia
• WaterAid global (participation in webinars and other online learning platforms)

External

• Government partners
• Local partners, as determined by projects and advised by the Senior Programs Manager

Experience

• MINIMUM
• At least five years of experience designing and supporting implementation of community engagement, behaviour change, capacity development or other relevant community development projects (Specific experience in WaSH projects will be highly considered )
• Program management, including the management of project partners, budgets, monitoring activities and reporting
• Experience managing contracts
• Experience with conducting baseline and endline assessments for hygiene and sanitation projects.
• Experience with data entry and analysis, including experience with Microsoft Excel. Ability to prepare charts summarising data.
• Experience in grant management, including the management of project partners, compliance and program and financial reporting to donors.
• Experience in networking and liaising with key stakeholders within government and civil society.

• HIGHLY REGARDED (BUT NOT COMPULSORY)
• Demonstrated success with achieving change in hygiene or sanitation practices with communities or school students
• Demonstrated success in mobilizing and liaising with community leaders and members for participation in community projects

Skills & Attributes

• Ability to prepare or develop monitoring and evaluation tools
• Ability to manage a team of field assistants and complete field work within budget and time constraints.
• Proficient with use of Microsoft Word, Excel and Outlook.
• Solid project management skills, including time management, budget management and forward planning.
• Strong networking and relationship building skills.
• Strong facilitation, collaboration and presentation skills.
• Excellent written and spoken communication abilities.
• Strong analytical and research skills.

Personal qualities

• Personable with a sensitivity to the communication styles of external stakeholders and internal staff.
• Confidence working with both government and non-government stakeholders.
• Commitment to the ‘Do No Harm’ approach to aid and development work.