Goodman Fielder Papua New Guinea is one of PNG’s largest food companies, manufacturing and distributing high-quality Flour, Stock Feed, Snacks and Bakery products throughout the country. The company owns a host of iconic brands which include; Flame Flour, Flame Stockfeed, Bilas Bread, Arthur's Pie, Twisties, Skel Rice and the Meadow Lea range.

At GFI, we care about making everyday food better for everyone.

Our goal is to be the leading and most innovative local food company with a mission to meet our customers’ needs for superior quality foods with brands that are trusted by families everywhere. We are the go-to source of consumer, shopper, and customer insights to help our customer and business partners succeed.

We currently have an immediate vacancy for an Administrative Officer who will be responsible for providing administrative and clerical support to ensure the efficient operation of the administrative function in our Administration Department in Lae. The role involves managing documentation, coordinating communications, maintaining records, assisting with staff accommodation and travel arrangements, and supporting day-to-day operational activities.

RESPONSIBILITIES:

Administration Support

• Provide general administrative and clerical support to the department.
• Prepare, draft, and distribute correspondence, reports, memos, and presentations.
• Maintain and update filing systems, records, and databases.
• Ensure all documents are properly filed and archived.

Office Coordination

• Coordinate meetings, appointments, and departmental schedules.
• Prepare meeting agendas, minutes, and follow-up action items.
• Manage office supplies and ensure adequate stock levels.
• Coordinate courier services and mail distribution.

Records and Documentation

• Maintain employee, vendor, property, and operational records.
• Update trackers, registers, and reports accurately and on time.
• Ensure documents comply with company policies and procedures.
• Assist in preparing monthly reports and summaries.

Accommodation and Travel Support

• Assist with staff accommodation arrangements and room allocations.
• Coordinate hotel bookings, transportation, and travel itineraries.
• Maintain accommodation and occupancy records.
• Support expatriate and national staff movement requirements.

Procurement and Vendor Coordination

• Request quotations from vendors and suppliers.
• Process purchase requests and monitor procurement status.
• Follow up on deliveries, invoices, and payment documentation.
• Maintain supplier contact information and records.

Communication and Customer Service

• Serve as a point of contact for internal and external stakeholders.
• Respond to inquiries and provide administrative assistance.
• Liaise with departments regarding operational and administrative matters.
• Always ensure professional communication.

Compliance and Reporting

• Ensure administrative processes comply with company requirements.
• Assist with audits and document reviews when required.
• Generate regular reports and maintain accurate records.
• Support implementation of company procedures and policies.

KEY COMPETENCIES/ EXPERIENCE:

Skills and Competencies

• Strong organizational and administrative skills.
• Excellent verbal and written communication skills.
• Attention to detail and accuracy.
• Time management and multitasking abilities.
• Ability to maintain confidentiality.
• Strong problem-solving and coordination skills.
• Ability to work independently and as part of a team.
• Customer service oriented with a professional attitude.

Experience / Qualifications Required

• Diploma or Certificate in Business Administration, Office Management, or a related field.
• Previous experience in an administrative or office support role is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Experience with document management systems is an advantage

Be part of the Skel life and join a team that values healthy eating and active lifestyles and wants to share that with all the people of PNG. Email your EOI and CV/Resume in 1 PDF file and send to email : [email protected].

In the subject line address as "Administrative Officer".

Applications close Thursday 24th September 2026.

Only shortlisted candidates will be contacted.