• Board Management: Oversee meeting logistics and documentation.
• Governance Support: Ensure compliance with regulatory standards.
• Stakeholder Liaison: Serve as a key contact for board and management interaction

The Role

A leading player in the financial services sector is seeking a highly organised and proactive Assistant Company Secretary to support the delivery of best-practice governance and secretariat services across a diverse group structure.

This role is ideal for someone who is proactive, detail-focused, and can confidently liaise with senior leaders and board members whilst meeting tight deadlines.

Key Responsibilities include in collaboration with the Company Secretary/Corporate Governance Manager:

• Board & Committee Management: Oversee all aspects of board and committee meetings including scheduling, agenda planning, minute-taking, and post-meeting follow-ups.
• Governance Support: Provide timely and accurate support across governance activities, board resolutions, regulatory filings, and director communications.
• Regulatory Compliance: Ensure compliance with BPNG prudential standards, internal policies, and statutory obligations, including SEC filings and stockholder communications.
• Subsidiary Oversight: Maintain accurate records for 100+ subsidiaries, including company registers, corporate consents, and regulatory submissions.
• Stakeholder Liaison: Act as a key point of contact between the board, management, legal advisors, regulators, and external service providers.
• Equity & Incentive Scheme Support: Assist in the administration of equity plans and support related reporting and documentation.
• Department Operations: Guide junior staff, manage departmental processes, and contribute to budgeting and cost tracking for external legal services.

What You’ll Bring

• Tertiary qualification in Law, Business, or Accounting
• 3–5 years’ experience in an Assistant Company Secretary or senior governance support role
• Strong working knowledge of corporate governance, compliance and reporting
• Excellent time management, communication, and stakeholder engagement skills
• Must meet BPNG "fit and proper" standards and hold a valid PNG driver’s licence

This is a rare opportunity to step into a high-impact governance role within a respected and dynamic organisation. You’ll be trusted with critical responsibilities, exposed to senior leadership, and have the chance to shape and support the group’s governance framework.

Apply in strict confidence today.
PNG Citizens only.