The incumbent of this position is responsible to; review Implementing Agency’s (IA’s) Sub-recipient Financial Reports (SFRs) and processing the reimbursement on regular basis, monitoring of financial systems of IAs, providing onsite capacity building trainings, ensuring that all disbursements/reimbursements are made in compliance with applicable rules and regulations of funder as well as FHI 360, assist in reviewing procurement documents, travel advances, expense reports, assist in arrangement and follow up of audits for the Country Office (CO)/IAs; provide support in preparation of payroll, cash flows, day to day accounting.
Key Responsibilities:
- Review all SFRs received from IAs and process for approval and disbursement.
- Assists Program staff with the development of Implementing Agencies’ budget, assists with trainings of IAs finance staff, conduct monitoring field visits and completing F&A Review checklist and follows up any issues identified in SFR review.
- Prepare timely travel advances and reviews travel claims to ensure correctness and compliance with travel authorization and regulations prior to payment.
- Follow up with Travelers for the settlement of their travel advances within an ideal timelines as stated in FHI 360 Travel Policy.
- Ensure timely payment to the vendors.
- Assist in preparation of monthly Labor and Shared Cost Allocation and Balance Sheet balances reconciliations including travel advances movement, deposits etc for HQ.
- Provide back up support in preparation and processing the cash flow with close consultation with the program staff.
- Prepare and submit GST report to IRC and follow-up to ensure timely refund.
- Undertake pre-audit on each voucher, invoice and all supporting documents for all procurement and services to verify correctness and completeness.
- Provide back up support in preparing the draft payrolls and other benefits for local staff, and arrange personal income tax for both local and expatriate staff as needed
- Prepare and maintain financial document/filing system.
- Assist Admin team in updating Inventory list purchased under all awards.
- Provide back up support in maintaining and controlling the use of petty cash and preparing the timely replenishments.
- Performs other relevant duties as assigned by Finance Coordinator and Senior Management.
Knowledge, Skills and Abilities:
- Proven ability to maintain accurate and complete financial and accounting records
- Proven record in financial management, ability to manage administer financial matters and help with arrangements of sub-contracts/sub-agreements/sub-awards.
- Ability to understand, interpret, apply and make sound, independent judgments within established regulations and procedures.
- Proven ability to train and monitor implementing agencies’ supported by FHI 360.
- Good communication skills in both spoken and written English.
- Proficiency in computer software particularly MS Word, Excel and Access.
- Good team player.
Minimum Standard Requirements:
- Diploma in commerce/business related subject with at least 3 years of progressively responsible experience in financial management.
- Prior experience working with NGOs and other donor agencies are highly regarded.
Location of Employment:
Country Office, Port Moresby, PNG.
Interested?
Please apply! Application must include resume/CV with at least 3 referees and supporting documents.
ATTENTION: Human Resource Manager
FHI360 is an equal opportunity employer, Women, People Living with HIV and/or with different sexual orientation and people with disabilities are encouraged to apply.
Applications close on Monday 30th October 2025
Only short-listed candidates will be notified for an interview.
