Fleet Coordination:

• Coordinate vehicle maintenance and repairs, including scheduling and overseeing regular maintenance, ensuring timely repairs, and handling emergency repairs
• Manage the vehicle inventory and make recommendations for vehicle replacement
• Ensure that all vehicles are properly licensed and insured
• Track fuel usage and maintain accurate records of vehicle mileage, maintenance, and repairs
• Monitor and report on fleet performance, including fuel consumption and utilization

Administrative Responsibilities:

• Train and supervise the receptionist, ensuring that they are adequately equipped to manage all incoming calls and inquiries
• Conduct Standard Operating Procedure (SOP) training with administrative drivers, ensuring that they are fully aware of their responsibilities
• Monitor the schedule of the office assistants, ensuring that they are fulfilling their duties in a timely and effective manner
• Organize and maintain accurate electronic files, documents, and records, ensuring that they are easily accessible and up-to-date
• Ensure that the items collected from the suppliers/vendors match the Purchase Request/Purchase Order
• Maintain the headcount of administrative drivers, including recruiting, training, and managing their performance
• Serve as the executive driver for senior and executive management
• Handle inquiries from internal and external stakeholders related to the fleet and administrative operations

Other Responsibilities:

• Maintain a safe and secure work environment
• Develop and maintain relationships with external partners, including vendors and suppliers
• Continuously look for ways to improve processes and operations
• Provide regular reports to management on fleet and administrative performance and make recommendations for improvements

Others