PROCUREMENT OFFICER

At Save the Children we pride ourselves on our will to embrace change and mould our programs to suit the ever-changing needs of communities across PNG and the Pacific. As a member of the extended Senior Management Team, you will provide leadership in communication and advocacy initiatives aimed at changing practices for betterment of children’s lives at community and national levels. We don’t shy from new ideas; we need you to stir things up.

Save the Children is no ordinary not-for-profit.
We’re ambitious, creative and outspoken. We stand up for children’s rights. We want all children to be educated, healthy and live a life free from violence. We run programs in PNG, Pacific, Australia and overseas and, if there’s a disaster - like an earthquake, drought or conflict – we are there on the ground.

Where you come in:
In this full-time maximum term position based in Port Moresby, you will be responsible for ensuring that all of Save the Children’s procurement policies, processes, and procedures are followed when procuring goods and services for the country offices programmes and operations, and that all processes follow an underlying principle of value for money.

You will make an impact by:

• Implement procurement activities and services as needed and requested for Save the Children programmes and operations.
• Ensure adherence to Save the Children policies, principles and procedures at all times when conducting procurement activities.
• Support, demonstrate, and uphold the principle of value for money in all procurement activities.
• Initiate and maintain constructive relationships with existing suppliers, while assisting with the exploration of new supplier relationships.
• Assist in identifying and implementing both standard and innovative approaches to improving the efficiency of procurement activities, such as the increased use of framework agreements, etc.
• Maintain, update, and regularly share procurement trackers and relevant information to other departments and programs that will help inform them of progress in ongoing procurements.
• Help maintain a database and tracker to monitor all contracts and service agreements.
• Register new suppliers in Save the Children’s Agresso system as part of procurement processes.
• Orient and educate non-procurement staff on procurement principles, processes, and timelines and their roles in the process. Maintain collaboration with all other departments
• Work closely with the finance department to maintain a smooth and efficient end-to-end process of procurement-to-goods and services received-to-supplier payment.
• Share learnings with Procurement Officers in other locations and aim for a coordinated approach.
• Help ensure suppliers and service providers are oriented on Save the Children’s Supplier Code of Conduct and safeguarding policies, in addition to ensuring these are integrated into agreements.

Does this sound like you?
You have the ability to multitask, work under pressure and to meet tight deadlines, responsive to external requests and a strong team player. You will be responsible for sourcing, purchasing, and managing the flow of goods and services needed by the organization. Ensure that purchases are made efficiently, cost-effectively, and in compliance with organizational policies. This includes identifying suppliers, negotiating contracts, and ensuring timely delivery.

This role requires:

• At least 3 years of experience as a procurement officer or similar role, preferably in an NGO
• Excellent ICT skills, particularly in excel and word, excellent documentation skills
• Demonstrated experience with standard procurement processes, such as formal tenders, comparative bid analyses, service contracts and framework agreements, etc.
• Strong attention to detail and accuracy
• Strong negotiation and supplier engagement skills
• Good organisational skills
• Experience with procurement software is an added advantage
• High level of integrity and accountability to procurement principles and values
• Good communication skills both in English and Tok-Pisin
• Able to work harmoniously in cross cultural environment
• Relevant tertiary qualifications

Working at Save the Children is more than just a job.
It’s the feeling of knowing that your work is contributing to making the world a better place for children and working with others who feel the same. In addition to a connection to social causes, you will have access to:

• Opportunity to work on additional projects alongside business as usual
• Individual learning plans to assist in your career development
• Internal employment and development opportunities
• Support for workplace wellness, including access to our Employee Assistance Program (EAP)
• Competitive salary + super

Sound interesting?
We’d love to hear from you. Submit your cover letter and resume to:

The Hiring Manager
Save the Children
CHM Corporate Park One Building
Level 1, Suite 6 - 7
P O Box 503, Boroko
National Capital District

Applications close 20^th May 2025. Please note applications will be accepted on a rolling basis and the vacancy may close prior to the deadline. So, we encourage you to apply soon.

For more information about this position, please contact [email protected]