Procurement Officer

Reporting to:

Field Office Manager

Work Location:

Buka

Department:

Supply Chain

Budget holder:

No

Grade

4

Direct reports:

Nil

Save the Children has been supporting communities in PNG since 1978, working across all regions of the country. We’re committed to being a platform for transformative and lasting change for children, their families and their communities.

Save the Children is no ordinary not-for-profit organization

We’re ambitious, collaborative and creative. We want all children to be educated, healthy and live a life free from violence. We are seeking experienced, ambitious and professional individuals to join our organisation for the following vacancy to be based in Buka.

Procurement Officer

This position is based in our Buka Office and reports directly to the Field Office Manager, with a dotted reporting line to the Supply Chain Manager. This role is responsible for ensuring that all Save the Children’s procurement policies, processes, and procedures are followed when procuring goods and services for the country offices programmes and operations, and that all processes follow an underlying principle of value for money.

Key Responsibilities

• --Implement procurement activities and services as needed and requested for Save the Children programmes and operations.
• Ensure adherence to Save the Children policies, principles and procedures at all times when conducting procurement activities.
• Support, demonstrate, and uphold the principle of value for money in all procurement activities.
• Initiate and maintain constructive relationships with existing suppliers, while assisting with the exploration of new supplier relationships.
• Assist in identifying and implementing both standard and innovative approaches to improving the efficiency of procurement activities, such as the increased use of framework agreements, etc.
• Maintain, update, and regularly share procurement trackers and relevant information to other departments and programs that will help inform them of progress in ongoing procurements.
• Help maintain a database and tracker to monitor all contracts and service agreements.
• Register new suppliers in Save the Children’s Agresso system as part of procurement processes.
• Orient and educate non-procurement staff on procurement principles, processes, and timelines and their roles in the process. Maintain collaboration with all other departments
• Work closely with the finance department to maintain a smooth and efficient end-to-end process of procurement-to-goods and services received-to-supplier payment.
• Share learnings with Procurement Officers in other locations and aim for a coordinated approach.
• Help ensure suppliers and service providers are oriented on Save the Children’s Supplier Code of Conduct and safeguarding policies, in addition to ensuring these are integrated into agreements.

Person Specification

• Skills, abilities and experience
• At least 3 years of experience as a procurement officer or similar role, preferably in an NGO
• Excellent ICT skills, particularly in excel and word, excellent documentation skills
• Demonstrated experience with standard procurement processes, such as formal tenders, comparative bid analyses, service contracts and framework agreements, etc.
• Strong attention to detail and accuracy
• Strong negotiation and supplier engagement skills
• Good organisational skills
• Experience with procurement software is an added advantage
• High level of integrity and accountability to procurement principles and values
• Good communication skills both in English and Tok-Pisin
• Able to work harmoniously in cross cultural environment

• Qualifications/Accreditations
• Relevant tertiary qualifications

• Child protection and safeguarding requirements

-- Safeguard children’s rights and act in their best interests at all times.

• Comply with child safeguarding and protection policies and standards
• Maintain a child safe environment at the workplace
• Demonstrate the highest standards of behaviour towards children in both private and professional life
• Not abuse the position of trust that comes with being a part of the Save the Children family
• Maintain a safe and positive relationship at all times when working with children/young people
• Respond to any concerns for the safety or wellbeing of a child in a program in accordance with internal reporting processes

• Security and risk management requirements
• Be aware of, and consider, the risks associated with your everyday work and apply appropriate mitigation measures

All roles at Save the Children contribute to our impact for children.

At Save the Children, every role, whether in our programs or support services, plays a vital part in our impact for children. We are committed to creating a positive impact on the lives of children and their communities, and we value the contributions of every team member in achieving this vision.

How to Apply:

Your application should include a cover letter (2 pages maximum) together with a current CV and contact details of two recent referees, Certificates and current Police Clearance Certificate obtained in the last 12 months.

Interested Candidates are invited to submit their applications via email to: [email protected]

or you can hand deliver to following respective offices:

ARoB Office, Section 10, Allotment 14, Buka, ARoB.

Please address your application to:

The People & Culture Manager, Save the Children, PNG

PO Box 503, Port Moresby, NCD

Applications close on Thursday 02 July 2026

Kindly note that only short-listed candidates will be contacted.