VACANCY NOTICE – Senior Contracts & Project Administrator

Position Title:

Senior Contracts & Project Administrator

Location of work:

Based in Honiara, Solomon Islands. Domestic and international travel may be required from time to time.

Reporting to:

CEO and General Manager, as directed

Employment status:

Full-Time Position – Initial 2-Year Contract (with potential for extension based on performance)

Position description:

Island Enterprises Ltd is seeking an experienced and highly organised Senior Contracts & Project Administrator to support the commercial and operational delivery of engineering and infrastructure projects within our Engineering Division.

This position requires a proactive and commercially minded professional with strong experience in contract administration, project coordination, cost tracking, and stakeholder communication.

The successful candidate will play a critical role in supporting project delivery, maintaining commercial controls, and improving operational efficiency across the division.

Duties and Responsibilities:

1. Prepare, review, and administer contracts, agreements, purchase orders, and project variations.

2. Support tender submissions, quotations, pricing schedules, and scope documentation.

3. Monitor project budgets, expenditures, profitability, and cost reporting.

4. Maintain accurate project records, job files, registers, and tracking systems.

5. Coordinate project documentation, invoicing, progress claims, and reporting requirements.

6. Liaise with project managers, engineers, suppliers, subcontractors, and clients regarding project administration matters.

7. Monitor project timelines, deliverables, and milestones and escalate risks or delays as required.

8. Assist with procurement coordination and supplier follow-up.

9. Ensure compliance with company procedures, contractual obligations, and reporting standards.

10. Identify opportunities to improve systems, reporting processes, and operational efficiencies.

11. Provide administrative and commercial support to management and project teams.

Qualifications & Experience

1. Degree or Diploma in Business, Engineering, Construction Management, or related field.

2. Minimum 3–5 years’ experience in contracts administration, project coordination, commercial support, or related roles.

3. Strong leadership, organisational, and coordination skills.

4. High level of professionalism, integrity, and accountability.

5. Strong commercial awareness and attention to detail.

6. Excellent communication and stakeholder management skills.

7. Ability to work independently and take ownership of responsibilities.

8. Strong problem-solving and decision-making abilities.

9. Ability to work under pressure and meet strict deadlines.

10. Strong analytical, reporting, and administrative skills.

11. Proficiency in Microsoft Office applications, particularly Excel.

12. Experience within engineering, construction, infrastructure, or project-based environments will be highly regarded.

KPI’s

1. Timely preparation and management of contracts and project documentation.

2. Accurate project costing, budgeting, and reporting.

3. Timely submission of invoices, progress claims, and reports.

4. Effective coordination between project teams, suppliers, and management.

5. Maintenance of accurate and up-to-date project records.

6. Monitoring and reporting of project risks and delays.

7. Compliance with company procedures and contractual requirements.

8. Achievement of project deadlines and administrative targets.

9. Continuous improvement of systems and processes.

10. Professional communication and stakeholder support.

What We Offer

-- A professional and supportive work environment

-- Opportunity to play a key role in a growing engineering division

-- Career growth and development opportunities

-- Exposure to diverse engineering and infrastructure projects

What Success Looks Like in This Role

-- Projects are well-documented, tracked, and financially controlled

-- Engineers and supervisors are supported with clear systems

-- Variations and claims are captured and revenue opportunities are protected

-- Communication between office and field operations is efficient and effective

-- Management receives clear and timely project performance reporting