Senior Fleet & Asset Administrator

HBS PNG LIMITED currently operates in numerous mine sites across PNG, both on the mainland and remote island locations. We own and operate one of the largest and best maintained mining fleets in PNG, offering the mining sector a variety of services including road construction, maintenance, haulage, lighting, crushing services and plant equipment hire.

We are taking expressions of interest for highly and suitably qualified individuals for the position of Senior Fleet & Asset Administrator to be based in Lae, Morobe Province. Applicants must have experience within the mining and construction fields.

As a Senior Fleet & Asset Administrator, you will work closely with maintenance, operations, and Fleet teams to drive proactive Fleet & Asset Administration strategies, effective management of equipment-related documentation and dealership support services.

This role will involve:

• Asset Registry management for all site (Stock taking, Status, Movement Mob and De-Mob)
• Track equipment utilization and operating hours (SMU) to support maintenance and replacement planning.
• Documentation and Reporting: Asset Acquisition - CER (replacement and additional), Asset Disposal and Asset Delivery Reporting.
• Coordinate and conduct periodic stocktakes and physical asset verifications including Asset Warranty, License and Permit.
• Facilitate asset onboarding, registration, tagging, and commissioning processes.
• Internal Component and External Repair Management (from all sites) – Monitor repair requests, work orders, and service schedules.
• Coordinate Equipment Dealership (Customer Quote, Inventory, Invoicing, etc) by preparing regular reports on asset purchases, transfers, disposals, and deliveries.
• Maintain audit-ready documentation for all fleet and equipment assets.

Required Experience & Qualifications

• Minimum of at least 5 years’ experience in Fleet, Asset, Logistics, or Equipment Administration.
• Strong background dealing with equipment suppliers, dealerships, and maintenance vendors.
• Willingness to travel and work on-site as required
• Mining industry experience with CMMS systems (SAP, PRONTO, D365, Fleetmate) highly regarded

A competitive remuneration package will be negotiated based on applicant’s experience and skills.

If you have what we are looking for, please send in your application with your CV and all relevant documents to:

The Recruitment Team

HBS (PNG) Ltd

P O Box 958

LAE 411

Fax: 475 8348

[email protected]

• ONLY SHORT-LISTED APPLICANTS WILL BE CONTACTED